KleerCard Solutions

Receipt & Budget Management Solutions For Educators

No more receipt chasing, no more card borrowing. KleerCard combines simple credit cards with smart software to give you real-time purchasing insights and expense coding tools.

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Stack of books

Simplify spending & tracking

We simplify your finances by combining the most advanced budgeting software with KleerCard credit cards so you can take control over your school's finances.

Receipt Management

No more manually tracking paper receipts. Simply make a purchase, snap a photo, and let KleerCard categorize your purchases automatically.

Budget Management

Create and assign unlimited cards with pre-set spending limits to members of your organization — use for field trips, events, coffee hour, or anything else you need.

Automated Amazon Receipts

Connect directly to your Amazon Business account to catalog receipts, recommend accurate expense codes, and simplify expense tracking.

Mobile App

Give your team the tools to manage spending smarter—anytime, anywhere. Let them make purchases and capture receipts on their own. Instantly.

Easy Reimbursements

Keep tabs on out-of-pocket spending and handle reimbursements all in one place.

Virtual Cards

Quickly set up controlled cards for specific purchases, events, or subscriptions.

Hear what our customers say

All Success Stories
Tracy Taylor
"KleerCard let us consolidate several systems into one and simplified the AP of over 24 campuses. It’s saved us so much time!"
Tracy Taylor
Great Hearts Academies
Emily
"The KleerCard Amazon Business integration is perfect for our school. The automated detailed receipts and line item details make life so much easier for our entire staff"
Emily
Haven Classical School

World-class customer support

Easily solve simple problems in the app.

Or connect with a real-life KleerCard team member when you need support.

Yes, an actual human. Whenever it matters -- even nights and weekends.

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Expense Management

Control and peace of mind, at your fingertips.

  • All your credit card transactions in one place
  • Set budgets for teams and projects
  • Real-time transaction notifications for frictionless receipt capture
  • Automatic reminders for receipt upload
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Bill pay

Easily manage and pay your invoices.

  • Automated invoice digitization
  • Customizable approval chains
  • Payments via ACH, virtual card, and check
  • Request and collect your vendors' ACH details within KleerCard
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Reimbursements

Manage out-of-pocket expenses, mileage, and other reimbursements from one platform.

  • Unlimited virtual cards and receipt scanning
  • Pay back employees with next-day reimbursement
  • Assign expenses to budgets with real-time updates
  • Do it all from one platform—for free
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Automated Fund Accounting

Speed end-of-month accounting

  • Review transactions and instantly categorize to funds
  • Ready-to-go integrations with Quickbooks Online, NetSuite, Sage, Aplos, ACS, Realm, Shelby, ParishSoft and others
  • AI-driven technology makes automated fund classification a breeze.

Accounting integrations

KleerCard works with the software you already use.

  • QuickBooks Desktop
  • QuickBooks Online
  • Amazon Business
  • Blackbaud
  • ACSTechnologies
  • Shelby
  • ParishSoft
  • Aplos
  • Netsuite
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All that. For a price anyone can afford.

KleerCard doesn't cost your organization a penny.

  • No hidden fees or contracts.
  • As many cards as you need
  • Mobile app packed with powerful features for every user
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Schedule a demo

Speak to a member of our team and we can have you up and running in minutes, not weeks.

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Frequently asked questions

How much does it cost?

Our platform is totally free for our users. Zero. Zilch. Zip.

KleerCard makes money directly from Visa.

We use a bookkeeping service; how does KleerCard work with bookkeepers?

Bookkeepers love to manage KleerCard because it automatically codes credits and debits or expenses all month long so you don’t have a big crunch at the end of the month.

Does KleerCard's "credit card" work with other expense/accounting systems?

Yes! In fact, that's the best way to use it.

KleerCard's "credit card" is not designed to be a management/accounting system. We have made connecting with other management/accounting systems like QuickBooks, Aplos, ACS, Sage and others easy and our implementation team will help set all this up with you.

Is KleerCard A Credit Union?

No. We're a financial technology company that offers credit cards with integrated budget management services for non-profits.

Does KleerCard Offer Online Banking And Mobile Banking?

Yes. You can access KleerCard using a web browser or our mobile banking app.

I'm Not A Member With KleerCard. How Do I Sign Up?

Eligible organizations can apply online for credit approval and start enjoying KleerCard benefits today, with no annual fee to worry about. Click here to begin your online application.